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NewgenONE: One platform for ECM, BPM, and AI

Speed up and simplify document and corporate content management with the NewgenONE platform. Take advantage of artificial intelligence, automation, and high security in a unified system.

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Solutions Enterprise Applications Document Management
Today, document and corporate content management is more than just archiving. In the digital age, companies expect fast access to information, automation of routine processes, and compliance with strict security and legislative requirements. The NewgenONE platform meets these needs with a single, fully integrated solution. It combines content management (ECM), process management (BPM), and communication management (CCM) into a single user-friendly environment. It uses artificial intelligence and modern automation to help companies reduce costs, increase productivity, and ensure control over corporate data.

NewgenONE is the successor to the proven OmniDocs platform and sets a new standard for digital content management, from point solutions to enterprise implementations.

Key features of the platform:

NewgenONE offers advanced capabilities for intelligent document management. Using artificial intelligence and machine learning, it automatically sorts content, recognizes text using OCR, extracts data from various types of documents, and categorizes it efficiently. Users can search for documents using natural language, manage metadata, and tag content so that it can be easily found at any time.

ECM správa dokumentů

In the area of corporate document management, NewgenONE offers a full-featured ECM/DMS solution that centralizes documents and data from various systems. It supports versioning, detailed audit trails, and document lifecycle management. Access rights can be set down to the level of individual documents, and the system is ready for integration with commonly used tools such as Microsoft 365, SharePoint, SAP, email servers, and more.

In addition to content management, NewgenONE also focuses on process management. Users can create and edit workflows using low-code or no-code tools without the need for programming. The platform also supports Robotic Process Automation (RPA), which allows you to automate repetitive tasks. It also includes advanced monitoring and reporting, making it easy to optimize processes and evaluate their performance.

Řízení procesů s BPM či RPA

Jednotné pracovní prostředí


The platform's user interface is designed as a unified work environment that adapts to the specific role of the user. It supports cross-channel, cross-device, and cross-team work, including real-time collaboration, adding comments and notes, and integration with communication tools such as Microsoft Teams. As a result, employees spend less time searching for documents and more time actually working.

Benefits

  • Save time by automating business processes
  • Fast return on investment, usually within six months
  • Compliance with strict regulatory and legislative requirements
  • High level of security and full compliance
  • Easy integration with ERP, CRM, and cloud tools
  • Integration of ECM, BPM, and AI for maximum efficiency

Who is NewgenONE suitable for and what processes is it suitable for?

NewgenONE is the ideal choice for medium and large organizations that need to efficiently manage documents, data, and complex processes. Thanks to its combination of ECM, BPM, and AI, it is used in enterprise environments, financial institutions, insurance companies, manufacturing companies, telecommunications, energy, and the public sector. It is suitable wherever speed, security, regulatory compliance, and easy integration into existing IT systems are emphasized.

Automation of invoice processing

Suitable for enterprises, manufacturing companies, and retail chains. NewgenONE can automatically extract data from incoming invoices, classify it, match it with orders, and transfer it to the ERP system. Companies with high transaction volumes will save time, reduce errors, and speed up accounting processes.

Digitalization of HR documentation

Designed for large companies, government institutions, and organizations with extensive personnel departments. The platform provides digital management of recruitment files, employment contracts, and vacation requests. It speeds up approval processes and ensures compliance with legislation and internal rules.

Records management and archiving

Ideal for financial institutions, insurance companies, and the public sector. NewgenONE enables automatic enforcement of retention periods, compliant shredding, and provides a detailed audit trail. This helps meet strict regulatory requirements and minimizes the risks of non-compliance, loss of sensitive data, and security incidents.

Comprehensive BPM scenarios

Used primarily in banking, insurance, and large corporations. An integrated tool for creating and managing workflows supports contract approval, investment management, internal requests, and escalations. It facilitates coordination across departments and ensures consistent processes.

Financial compliance and reporting

Invaluable for banks, investment companies, and other financial institutions. The platform automates processes related to KYC, FATCA, and regulatory reporting, connecting BPM, ECM, and case management, thereby reducing operational risks and ensuring data security.

Wide application across industries

It depends on the scope, ranging from a few weeks to 6–12 months for large projects.

Frequently asked questions

Does NewgenONE support the Czech and Slovak environments?

Yes, the platform is fully localizable. Aricoma provides full support in Czech and Slovak.

Who can implement the platform in Europe?



Newgen has a network of partners around the world. Aricoma offers local support and detailed knowledge of the European market.

What systems can NewgenONE be integrated with?
 

With all common services, such as Microsoft 365, SAP, SharePoint, Teams, Oracle, and cloud services.

Is mobile access available?

Yes, via native mobile apps and web browsers. It also works offline.

What types of documents can the system handle?

PDF, Word, Excel, images, CAD drawings, emails, and other common formats.

Does the platform support approval workflows?

Yes, it includes an advanced low-code engine for automation and multi-stage approval.

Is the system secure for sensitive documents?

Yes, it meets enterprise standards including DoD 5015.2, supports MFA, and detailed auditing.

Does NewgenONE comply with GDPR requirements?

Yes, it enables rights management, retention policies, and automatic data deletion.

Ready for modern content management?

NewgenONE combines proven ECM features with automation, BPM, and communication management tools in a single platform. With AI, integrations, and high security, it delivers a solution that scales with your business needs—from partial deployments to large-scale enterprise projects.

Find out how NewgenONE can change the way you work with documents, processes, and information. Contact us for a consultation or a customized solution demo.
 
Foto autora, Martin Vogel

Martin Vogel

ECM Delivery Manager

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