Document Management

We will help you organize your documents and propose a solution that meets your needs. You will get rid of information chaos, tedious searching, and uncertainty in security. We will provide the appropriate technology and a complete solution.

Solutions Enterprise Applications

Turn information into your superpower

Paper documents, shared drives, lost files, and inconsistent processes no longer have to slow you down. We help you implement modern document management using DMS (Document Management System) or ECM solutions that support your daily operations, strategic goals, and business growth. We guide you in digitizing documents, automating routine tasks, and efficiently managing document workflows across your organization. We design solutions tailored to your needs—from standalone DMS use cases to comprehensive ECM systems.

We are not tied to a single technology. When selecting a DMS or ECM system, we consider your company size, document volume, existing IT infrastructure, level of automation, AI integration, and the need to connect with other systems. With our extensive experience, we help you choose the right document management system and ensure its optimal implementation.

Our solutions allow you to connect document management with your key systems such as ERP, CRM, HRM, or ticketing tools. This gives your employees access to relevant documents directly in the environment in which they normally work. This speeds up work, reduces errors, and significantly increases efficiency.

You gain fast and secure access to information across your organization, better control over the document lifecycle, and easier compliance with regulations and internal policies. We tailor document workflows to your organizational structure and approval processes—whether you work from the office, remotely, or globally.

Moving to digital document management with DMS or ECM also helps reduce costs for printing, archiving, and physical storage. It supports sustainability and frees up your teams to focus on what truly matters for your business.

Benefits

Reduce costs and increase availability of information
Use of software robots and artificial intelligence
Ensuring compliance with internal regulations and legislation
Reducing enterprise risks
Increase ROI through low deployment and ownership costs
Improving personal productivity and business agility

Enter the future of document management

Modern document management is built on the integration of DMS (Document Management Systems) and ECM platforms with AI, automation, and flexible infrastructure. This enables organizations to efficiently manage documents, processes, and content across the entire business, whether in cloud, on-premise, or hybrid environments.

Intelligent DMS and ECM Systems Powered by AI

Modern DMS and ECM systems leverage artificial intelligence (AI) and machine learning (ML) to automate document-related tasks. They enable document classification, data extraction from invoices, contracts, or emails, and advanced search using natural language processing (NLP).

As a result, organizations reduce manual work, minimize errors, and gain better visibility into both content and processes. DMS and ECM also provide the foundation for effective AI adoption by ensuring structured and governed content.

Cloud and On-Premise DMS Solutions

DMS systems can be deployed as cloud-based, on-premise, or hybrid solutions depending on organizational needs. Cloud DMS offers flexibility, scalability, and access from anywhere, while on-premise solutions provide full control over data and meet specific security and compliance requirements.

Modern document management systems in both models ensure secure document handling, seamless integration with ERP, CRM, and other systems, and support efficient collaboration across the organization.

IBM FileNet

A robust ECM platform, IBM FileNet designed for companies with high demands on content management, security, and compliance. It offers advanced document lifecycle management, powerful audit oversight tools, and permission management. Thanks to its scalability and open approach, it allows for easy integration with ERP, CRM, and other enterprise systems. It is particularly well suited for large companies and public administration institutions that manage millions of documents and thousands of users and need to manage complex processes across multiple departments or locations.

Discover more about FileNet

OpenText

OpenText is a powerful document management solution that connects information, people, and processes across the entire organization. It excels in deep integration with ERP systems such as SAP, Microsoft, Oracle, and Salesforce and allows for precise customization for different departments. Thanks to its high level of security, scalability, and support for regulatory requirements, it is ideal for larger companies and multinational corporations where comprehensive document management, high availability, and consistent access control are key.

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Newgen

Newgen is a flexible DMS/BPM platform with an emphasis on digitization, process automation, and efficient document management. It offers rapid deployment, an intuitive environment, and easy integration with ERP, CRM, and other systems. It allows you to manage both simple and complex approval processes and customize solutions to suit your needs. Ideal for companies that want to combine user-friendliness, extensive functionality, and reasonable costs - typically in manufacturing, finance, or services.

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Microsoft SharePoint

Microsoft SharePoint (Microsoft 365) is a cloud platform for team collaboration and document management that benefits from close integration with tools such as Outlook, Teams, and OneDrive. It enables fast searching, sharing, and management of content across the company. It is ideal to extend with add-ons such as TreeINFO with pre-prepared document agendas that simplify deployment, standardize processes, and enable customization to specific needs. It is best suited for companies using Microsoft 365 that want to efficiently digitize their document processes without the need for high investments.

Discover more about DMS for M365

Don't choose blindly, we will help you choose the ideal platform

Document management is not just about technology; it is about how effectively you can work with information, support collaboration, and maintain control over business processes. And that is exactly what we can help you with.

We know the strengths and weaknesses of various platforms, we have dozens of successful implementations behind us, and we understand how to choose a solution that will work in your environment. Without unnecessary compromises.

Get in touch with us. We will be happy to discuss your needs and recommend a suitable platform and procedure. Whether you are just planning to digitize or looking for a replacement for your existing system.

FAQ / Frequently Asked Questions

What is a DMS system?

A DMS (Document Management System) is a solution for managing documents that enables storage, search, version control, and sharing across an organization. It also supports workflows, access control, and audit trails, significantly improving efficiency when working with documents.

What is the difference between DMS and ECM?

DMS focuses primarily on document management (storage, search, workflows), while ECM (Enterprise Content Management) is a broader platform for managing all enterprise content and processes. ECM includes DMS as a component and extends it with integrations, automation, and advanced information management.

What are the main features of a DMS system?

Key features of a DMS include centralized document storage, full-text search, version control, and access management. It also typically supports document approval workflows, audit trails, and integration with other systems such as ERP or CRM. Advanced DMS and ECM systems further enable process automation and the use of AI in document handling.

Can DMS be integrated with ERP systems?

Yes, modern DMS and ECM systems are commonly integrated with ERP platforms such as SAP, Microsoft Dynamics 365, Oracle, or Helios, etc.. This ensures documents are available directly within business processes (e.g., invoices, orders, or contracts).

How do you choose the right DMS or ECM system?

The right choice depends on process complexity, document volume, and integration requirements. Smaller companies often start with simpler DMS solutions, while larger organizations typically choose robust ECM platforms with advanced automation and integrations. If you are unsure which approach fits your business, we have prepared a practical guide to help you choose the right DMS step by step.

What is the difference between a Document Management System and a Document Handling System?

A Document Management System (DMS) is a comprehensive solution for managing documents, including storage, version control, search, workflows, and access management.

A Document Handling System is a broader term referring to any way of working with documents—it can include simple tools or partial solutions without advanced management or automation. In practice, organizations typically implement DMS or ECM systems that cover the full document lifecycle and integrate with business processes.

What is a DMS application used for?

A DMS application enables efficient document handling, including digitization, storage, search, and approval. It helps eliminate paper-based processes, speed up workflows, and ensure documents are always available in the correct version.

What processes can be automated with DMS?

DMS systems can automate processes such as invoice approval, contract creation and management, HR documentation, internal approval workflows, and case management. This significantly reduces manual work and errors.

Do DMS and ECM systems use artificial intelligence?

Yes. DMS and ECM systems form the foundation for AI adoption in organizations. They enable automated document processing—from data extraction and classification to intelligent search and summarization.

Without well-structured and governed content in DMS or ECM, AI cannot deliver its full value.

What types of companies is a DMS system suitable for?

DMS systems are typically best suited for mid-sized and large organizations that work with a high volume of documents and need to manage them systematically.

They bring the most value where document workflows, compliance, and integration with business processes (e.g., finance, procurement, or HR) are critical. As document volume and process complexity grow, the need for more advanced DMS applications or enterprise ECM solutions increases.