ELO Invoice: Intelligent Processing Automation for Invoices

ELO Invoice digitizes the entire incoming invoice processing workflow, regardless of whether documents arrive via email, as a PDF, an electronic invoice, or in paper format. The solution consolidates document receipt into a single pipeline and prepares them for subsequent automated processing.

The solution automatically recognizes key invoice details such as the supplier, invoice number, due date, amounts, or variable symbol. The extracted data is subsequently utilized for approval, verification, and transfer to the ERP system.

The Invoice Cockpit provides a comprehensive overview of the entire invoice processing workflow. Users have instant access to the status of individual invoices, approval steps, deadlines, and processing history, facilitating oversight and the daily operations of the accounting department.

Pre-configured workflows automatically route invoices to the correct approvers based on defined rules. The system supports multi-level approvals, notifications, delegation, escalations, and real-time tracking of each invoice's status.

ELO Invoice integrates seamlessly with ERP systems such as SAP, Microsoft Dynamics 365 Business Central, and other information systems. Data and documents are synchronized between systems, thereby eliminating manual data re-entry.

Built-in reports and dashboards provide insights into processed invoice volumes, approval times, approver workloads, and other key metrics. Organizations thus gain data inputs for process optimization and better management of financial operations.

Invoice approval is not restricted to the office. Managers can review and approve invoices via mobile devices or a web interface, which accelerates the entire approval process even when working remotely.

Once the process is complete, the invoices are securely stored in a digital repository, complete with a full audit trail. The documents can be quickly retrieved at any time, allowing you to track their history and ensure compliance with long-term archiving and regulatory requirements.

PEPPOL (Pan-European Public Procurement Online) is a European network for the secure exchange of electronic business documents. It enables standardized delivery of electronic invoices between organizations and public administration, and is gradually becoming the foundation of electronic invoicing throughout Europe.

ISDOC is a Czech electronic invoice standard based on the XML format. It is used across various accounting and ERP systems, enabling the automated transfer of invoices without the need for manual data entry. ELO Invoice supports its processing as part of an automated workflow.

ELO Invoice also supports other commonly used electronic invoice formats, such as the German ZUGFeRD standard or the Franco-German Factur-X, which combine a human-readable PDF document with structured XML data. This enables the solution to be easily deployed in international business environments.