Accounts Payable by Newgen: Smart Invoice Processing

Data Extraction with AI

 Advanced AI and machine learning algorithms recognize and extract information even from unstructured or handwritten invoices, including line items, due dates, or purchase order numbers.

Automatic Matching

Invoices are automatically checked against purchase orders and delivery notes, eliminating the risk of duplicates, contract price overruns, or fraudulent documents.

Smart Approval Workflow

The system automatically routes invoices to the responsible persons according to company rules. It supports both parallel and sequential approvals, notifications, and real-time status tracking.

Easy Integration with ERP Systems

Newgen can be connected to most common ERP solutions (e.g., Microsoft Dynamics 365, SAP, Oracle, and others), ensuring seamless data flow and automated posting.

Audit Trail and Compliance Control

All process steps are automatically recorded and documentation is versioned, making internal and external audits easier and ensuring compliance with regulatory standards.

Supplier Portal

Suppliers can track the status of their invoices and submit missing documents themselves, speeding up the process and reducing the number of inquiries to the finance department.

Security and Access Management

The platform is equipped with a robust security framework—role-based access, data encryption at rest and in transit, and multi-factor authentication.

Aricoma provides complete implementation, integration with ERP, user training, and long-term support. Thanks to its knowledge of local legislation and accounting requirements, it helps ensure smooth operation and compliance with regulations.

Thanks to its cloud architecture, the solution is easily scalable—the system can handle higher volumes of invoices and more complex approval processes without the need for major modifications.

Implementation depends on the size of the company and the complexity of the processes. Typically, due to the enterprise scale of the solution, it takes several months. Thanks to NewgenONE's low-code approach, deployment is faster than with traditional systems.

Accounts Payable by Newgen poskytuje auditní dohledatelnost, kontrolu oprávnění a podporu legislativních požadavků EU i ČR. To zaručuje bezpečné uchovávání účetních dokladů a plnou compliance s daňovými i účetními normami.

Implementation depends on the size of the company and the complexity of the processes. Typically, due to the enterprise scale of the solution, it takes several months. Thanks to NewgenONE's low-code approach, deployment is faster than with traditional systems.

Yes, the NewgenONE platform also covers broader digitization of business processes—from document management (DMS) and employee onboarding to customer contract management. Accounts payable is just one of the modules.

Yes, NewgenONE is built on a low-code platform that allows you to easily customize workflows, approval logic, and data validation rules according to your specific business needs.

Key benefits include faster approval cycles, reduced invoice processing costs, improved cash flow management, transparent workflows, and scalability thanks to cloud architecture.

The NewgenONE platform supports integration with leading ERP systems such as SAP, Oracle, Microsoft Dynamics 365, and local solutions such as Helios. This makes it possible to automatically link accounting processes and minimize manual intervention.

Accounts Payable by Newgen is an intelligent platform for automating the processing of incoming invoices, built on the low-code and AI-first NewgenONE platform. Compared to conventional systems, it offers comprehensive workflow, rapid integration with ERP, and a high degree of customization according to specific company processes.