HB Reavis, international workspace provider, uses Dynamics 365 Finance

The continuous building of large projects requires coordination and networking of many actors, which technology can greatly help. Read how hb reavis uses Dynamics 365 to manage all group companies.

Realization 2021

Case Studies

https://www.buzzsprout.com/1710535/9402826-reference-hb-reavis-mezinarodni-poskytovatel-pracovnich-prostor-vyuziva-dynamics-365-finance

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Customer profile

HB Reavis is an international workspace provider, operating for almost 30 years in the international real estate market.

HB Reavis focuses on the construction of office buildings in six European countries. The portfolio is adorned with projects such as Varso Place, the tallest office building in the EU, located in Warsaw, Poland, One Waterloo in London and the iconic Nivy shopping centre in Bratislava with its underground bus terminal.

Due to the termination of support of the existing AX 2009 system by the manufacturer - Microsoft, we were looking for a suitable solution for the next period. After reviewing the options, we decided to upgrade to a new version of the system from the same manufacturer. At the same time, we used this situation as an opportunity to streamline the support of existing processes and expand the functionality of the system.

Karol Michaliak

Group IT Director

Baseline and project objectives

HB Reavis decided to upgrade the legacy AX 2009 system to the new version of Microsoft Dynamics 365 Finance and Supply Chain Management covering the management of more than 230 subsidiaries in six countries across Europe

The main expectations of the project were to simplify intercompany processes, consolidate and support statutory reporting across the group in all countries. In addition, the redesign of the chart of accounts for simpler (more optimal) BI data evaluation. The core part of the project consisted in the modification of the billing module within real estate management. An indispensable part was the need to implement support for electronic communication with banks, in all countries where the Group operates. An equally essential part of the project was the necessary integration with internal systems, all in an on-premise environment.

Benefits

Simplification of the consolidation process
A single system for all companies in the group
Universal interface for input and output to the information system for other applications
Optimization of the billing process for lease and sublease agreements

Solution

Finance
The new standards-based solution covers all finance and accounting processes with support for banks and treasuries. In all countries, the system supports electronic communication with banks to speed up controlling. Dynamics 365 Finance supports statutory reporting in all implemented countries, which was a major requirement for this area. In addition, the system is linked to other internal systems.

Intercompany processes
The new solution has significantly supported the interconnection of all more than 230 subsidiaries across Europe. Complex and numerous re-invoicing and reporting are now under control and unified. The introduction of the system has also simplified consolidation according to IFRS standards for the overall group assessment.

Contact records
The large number of suppliers and customers across Europe, places a huge importance in avoiding the creation of duplications in the systems. The new solution reduces their creation thanks to a single data platform that is linked to all external applications.

Real estate management
One of the requirements for the project was to simplify the billing processes and maximize automation in the management of lease and sublease agreements in order to speed up the billing process and reduce the number of necessary actions.