SAP Invoice Management by OpenText

Thanks to full integration with the SAP ERP system, the solution speeds up accounts payable processes across the company. It eliminates data duplication and supports work in a unified environment. Companies thus gain a better overview, higher efficiency, and lower error rates in invoice processing.

Automated invoice processing replaces manual work, increases productivity, and reduces operating costs. The solution provides consistent workflow and minimizes the risk of payment delays in invoice automation.

Optimized processing of received invoices (vendor invoice management) improves cash flow, speeds up the payment cycle, and enables effective communication with suppliers. Automatic reminders and transparent workflow significantly increase process performance.

The solution provides accurate and timely reporting with automated access to accounts payable (AP) data. It enables process performance monitoring, supports audit oversight, and helps meet regulatory requirements in real time.

How does SAP Invoice Management (SAP VIM) work?

SAP Invoice Management is an extension for SAP ERP that automates the processing of incoming invoices. Using AI, OCR, and digital workflows, it enables fast approval and posting of invoices directly in SAP, including validation, audit trails, and real-time visibility.

What types of invoices can be processed with SAP VIM?

The solution supports paper invoices, PDF invoices sent by email, and electronic formats via EDI. It handles both structured and unstructured documents in various languages and formats.

For what types of companies is SAP VIM suitable?

Is SAP VIM compatible with S/4HANA?

Can SAP VIM be integrated with OCR or electronic signatures?

Yes. VIM has its own integration with an OCR system included in a single license. This solution can be deployed in both cloud and on-premise versions.

How long does it take to implement SAP VIM?

The implementation timeline depends on the scope of requirements, number of entities, and integrations. Typically, the project takes up to 6 months. However, thanks to proven methodology and the experience of Aricoma consultants, faster deployment is possible. It is important to note that this also requires active involvement on your side — your cooperation significantly speeds up the product rollout.

We already have SAP VIM from another provider, can you take over and further develop the system?

Yes. We have extensive experience taking over already implemented SAP VIM solutions from other partners. We conduct an audit of the current setup, identify weaknesses, and propose steps for stabilization and further development. We provide support, maintenance, and system enhancements according to your current needs — whether it’s workflow optimization, improving OCR efficiency, or transitioning to S/4HANA.

How is SAP VIM licensed?

The licensing of SAP VIM is based on the number of documents processed per year. If the purchased volume is exceeded, additional licenses are purchased in increments of several thousand documents.

What is a typical use case for VIM?

A typical customer is a group with centralized or external IT services and several entities, each operating in different EU and non-EU countries. Until now, invoices have been posted manually in SAP or with the help of data extraction software without an integrated add-on directly in SAP. As a result, invoices are either manually entered into the system or at least automatically generated in the SAP inbox. This often involves anywhere from 20,000 to 500,000 invoices per year. Read the ZENTIVA case study.